The City's equipment rental program operates and maintains the City’s equipment rental fleet, including managing vehicle replacement. The Equipment Rental Department owns, operates, and maintains city repair and storage shops also.

Why centralize fleet ownership?

It is important to understand the costs of owning and operating vehicles and equipment so that departments can know the full cost of their program, and make informed decisions accordingly. By centralizing fleet management, not only can these costs be accurately tracked, but centralizing also ensures that a number of best practices are followed:
  • Vehicles have standardized life cycles and are replaced within acceptable and expected time frames
  • Routine maintenance is standardized to ensure vehicles last their full expected life
  • Replacement costs are collected over the life of a vehicle, ensuring replacement funds are available when needed
  • Complex local, state, and federal regulations and mandates are tracked and followed
  • The cost of standard maintenance is the same for all departments

Fleet maintenance

An especially beneficial aspect of centralized fleet maintenance is the ability to have dedicated mechanics who are familiar with a vehicle's condition, and who can step in to deal with an issue quickly, rather than the more costly and time-consuming solution of sending vehicles away for repairs.
By carefully balancing reactive maintenance with preventative maintenance, staff are not only keeping vehicles useful for their full expected life, but they are helping to reduce productivity lost to employees being idle while a vehicle is inoperable.