Budget Request 2019-2020
Detailed Decision Package


Library
Replace Self-Checkout Machines
The package is for the cost of replacing three self-checkout machines that allow patrons to avoid queues and conduct Library business at their own convenience.
Background
The Library purchased three, all-in-one self-checkout machines in 2010. These include the computer, RFID pad/antennae, and interactive screen. The average lifespan for these types of machines are typically 4-5 years; as a result, the Library has exhausted its warranty period and subsequent service contract.
Current situation
While the current machines technically work, the Library seeks to be proactive in its approach to serving the public. Should the machines suffer a catastrophic malfunction, patrons would no longer be able to check books out on their own – a feature some very much appreciate about the Library.   
Proposed solution
  1. Replace self-checkout units.
  2. The Library is also open to replacing one unit at a time on an annual basis, at a cost of $8,000 per year.
  3. Contract annual service agreement for each unit with vendor.
Expenditure Calculations and Assumptions
Figures are estimates only. Actual funding requirements will be updated once the Committee has researched current technologies and a recommendation has been made.